A meeting adds value when it resolves a decision, exploration, or coordination task that asynchronous work cannot handle better.

For NexoLab, Irene defines one decision: approve or adjust first-week scope. She shares evidence and an agenda beforehand, assigns facilitation and notes, and invites people who can decide, provide essential information, or execute the agreement. “Decide expansion criteria” is a better agenda item than “Discuss criteria”.

During the meeting, summarise, distribute turns, and record decision, owner, date, and evidence. Minutes are an operational memory, not a transcript.

• No expected output. Try a commented document first.
• One voice dominates. Use rounds or directed questions.
• Closing with “we will see”. State owners, dates, and checks.

1. Design 30 minutes to decide support coverage.
2. Make “Daniel handles testing” verifiable.

1. Purpose (5), data (8), options (10), agreement and tasks (7).
2. “Daniel will validate the three critical scenarios and record results by 12:00 on 14 September.”

Meetings are prepared as decisions and closed as plans. The same discipline helps negotiate disagreement.