Review is not cosmetic: an ambiguous date or instruction can change a decision. Check meaning before form.

Make three passes: purpose and reader; precision of dates, figures, owners, and terms; then correctness, spelling, punctuation, and formatting. Replace “next week” with an exact date range. Use concrete verbs such as confirm, approve, and escalate, and avoid jargon readers do not need.

Proofing tools find typos but do not know the context or decision. Read the full text and retain final responsibility.

• Relying only on a checker. Review meaning and tone too.
• Editing without rereading the sentence. Check agreement and reference.
• Unagreed abbreviations. Define them or use plain language.

1. Make “The responsible people will send their report next Friday” more precise.
2. Rewrite “We need to look at the pilot soon” for people who must act.

1. Add the specific date and the correct number of reports.
2. “Review pilot results and confirm by 14:00 whether expansion criteria are met.”

Layered review protects meaning before polishing form. The next module brings that clarity into collective work.